Personal Secretary

Department : Executive Office

  • Provide a full spectrum of secretarial and personal assistance support to CEO and CIO in a professional manner
  • Provide support for CEO and CIO in managing calendars, arranging appointments and meetings, understanding priorities and facilitating last minute changes
  • Prepare, disseminate, receive, prioritize and act on CEO’s external and internal e-mails, letters and correspondences in English and Chinese
  • Organize, prepare and attend external and internal meetings, visits and events (including agendas, minutes, information packs, presentations, invitations, etc. as well as on-site logistics and arrangements)
  • Organize and manage business travel arrangements, bookings, itineraries, bills and expenses, etc.
  • Establish an effective records management system for all correspondences, documents, letters, reports, records, etc.
  • Handle all duties and tasks in strict confidence at all times
  • Perform ad hoc and confidential duties as assigned from time to time

  • University degree or equivalent with secretarial training preferred
  • At least 10 years of relevant experience in executive secretary / personal assistant role in a dynamic and fast-paced environment
  • Ability to multi-task and meet deadlines, work independently with minimal supervision and adapt to changes
  • Ability to handle sensitive information with discretion and maintain strict confidentiality
  • Mature, pleasant personality with strong communication skills
  • Meticulous, flexible, proactive and resourceful with good judgement
  • Good planning, organizing and problem-solving skills
  • Proficient in MS Office applications (Word, Excel, Outlook and Powerpoint)
  • Excellent command of written and spoken English and Chinese (Cantonese and Mandarin)
  • Shortlisted candidates will be invited to take English and Chinese written test and computer skills test


We offer competitive remuneration package and career prospects to the right candidate. Salary will be commensurate with qualifications and experience. Our attractive remuneration package includes 5-day work week, year-end bonus, performance bonus, dental and medical benefits, employer voluntary contributions to MPF, education allowance, staff well-being sponsorship, birthday leave, marriage leave, family care leave, etc.

Interested candidates please send your full resume stating contact details, current and expected salary to

Personal data collected will be used for recruitment purpose only. We are an equal opportunity employer.